Acronis Email Archiving for Microsoft 365 is now available—and it’s here to solve a common challenge for many businesses: how to securely store and protect important emails without the hassle.
Keeping a complete archive of your emails isn’t just a best practice—it’s essential for complying with regulations like GDPR, HIPAA, or NIS 2, and for protecting the integrity of your business. But let’s be honest: doing it right is often expensive, complex, and time-consuming.
With this Acronis solution, archiving your Microsoft 365 emails becomes easy, automatic, and secure. You won’t have to worry about losing information or trying to find that old email you suddenly need. Everything is right there, available whenever you need it—even if someone accidentally deletes it.
It also helps you stay compliant with legal requirements without the headache. Compliance stops being a burden and becomes something that simply happens in the background, while you focus on growing your business. In short: less stress, more control, and complete peace of mind when it comes to your email.
Why Is Email Archiving So Important?
At first glance, it might not seem like it—but email is one of the most important forms of communication in any business. And while many overlook it, archiving emails isn’t just a best practice: it’s essential for compliance and for protecting your business.
What many people don’t realize is that Microsoft doesn’t store or protect your emails for the long term. Their focus is on availability—not on long-term retention or regulatory compliance. That’s why you need an external solution like Acronis Email Archiving for Microsoft 365, which ensures all your emails are securely stored, protected, and accessible whenever you need them.
What Is Email Archiving For?
Archiving isn’t just a “just in case” measure—it has very real and practical benefits:
Stay Compliant with Retention Laws
Certain regulations require you to keep emails for years, and retention periods can vary significantly depending on your industry or region. Automatic archiving captures every message in real time, ensuring compliance without any extra effort on your part.
Be Audit-Ready
Facing an audit? With email archiving, you can locate and provide the requested emails in seconds. That means less time searching, and more time focusing on what matters.
Prepare for Legal Inquiries
In the event of disputes or investigations, having access to specific emails is crucial to support your position. Archiving allows you to quickly and accurately retrieve emails—no stress, no confusion.
Protect Your Data
Accidentally (or intentionally) deleting an email can have serious consequences. With proper archiving, even deleted messages are safely stored. And since emails are archived in real time, nothing gets lost between backups. Everything is recorded and preserved.
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Beyond Compliance: Real Business Benefits
Email archiving isn’t just about following rules—it can also be a crucial part of your disaster recovery strategy. If something unexpected happens (like a cyberattack, technical failure, or even a natural disaster), you’ll be able to restore your emails without missing a beat.
It also protects you against human error (which is very common) and against malicious users who might try to delete important information. In short, archiving your emails is a smart way to protect your business, stay compliant, and sleep better at night.
Email is still the primary form of communication in business today—especially when dealing with clients, vendors, and other external partners. And while it may not always seem obvious, properly archiving those emails is critical for meeting many legal and regulatory requirements.
Trying to manage compliance without a dedicated email archiving solution is, honestly, nearly impossible. It’s not just about storing messages—it’s about being able to locate them, protect them, and prove their integrity when someone (a regulator, an auditor, or even a judge) asks for them.
Each Regulation Has Its Own Requirements
To give you an idea: in the United States alone, several laws require businesses to retain emails for multiple years. The IRS, for example, mandates that emails related to tax matters be kept for at least seven years. If you’re in healthcare, the HIPAA Security Rule requires you to retain emails related to procedures and policies for six years.
And it doesn’t stop there. Public companies, government agencies, financial institutions—each sector has its own set of rules. Often, the hardest part isn’t complying, but actually understanding what you need to keep, how long to keep it, and how to store it properly.
This Is Where Acronis Email Archiving for Microsoft 365 Comes In
Acronis Email Archiving is built specifically to simplify and secure everything related to compliance. You no longer have to worry about losing critical emails or scrambling to respond to an audit or legal review.
What Does This Solution Offer You?
- Hassle-Free Compliance: Acronis helps you stay compliant with regulations like GDPR, HIPAA, NIS 2, and many others—without needing to be an expert in each one. You can set retention rules based on the requirements of your industry.
- Fast Search for Important Emails: Need to find a specific email from years ago? Do it in seconds. The search and retrieval system is powerful, accurate, and extremely easy to use.
- Complete Email Protection: Messages are stored securely in protected data centers and encrypted so that only authorized users can access them.
- Cloud-Based, No Technical Headaches: There’s no need to install anything or invest in servers. Everything is hosted and managed in the cloud, following global security standards—no maintenance worries.
- Centralized Management: Beyond archiving, you can manage backups, email security, and collaboration tools from a single platform.
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Conclusion
If your company uses Microsoft 365, archiving your emails isn’t just a good idea—it’s a necessity. It’s not only about compliance; it’s about protecting your business against mistakes, legal disputes, audits, and cyberattacks. And the best part? You don’t need to be a tech expert to get it up and running.
If you’re interested in learning how Acronis Email Archiving can help you protect your emails and simplify compliance, don’t hesitate to reach out. Take the first step toward more secure, organized, and hassle-free email management.
