Clear and Easy-to-Apply Cybersecurity Policies

When you think of “cybersecurity policies,” you probably imagine long documents filled with technical jargon and hard-to-follow rules. And while the intention behind those policies is to protect the company, the truth is that if they are too complex, no one will follow them.

At TecnetOne, we believe security policies should be clear, practical, and easy to apply for every employee, regardless of their technical background. After all, security doesn’t rely only on the IT department—it’s the responsibility of everyone in the organization.

In this article, you’ll find concrete examples of cybersecurity policies that you can implement easily in your company, designed with simplicity and daily use in mind.

Why Keep Policies Simple?

Cybersecurity is critical, but it doesn’t need to be expressed in complicated language. In fact, the clearer the policies, the more likely people are to apply them.

Think about this: what works better?

1. A page of technical terms saying: “Users must apply asymmetric cryptography techniques for authentication.”

1. Or a direct instruction: “Never share your password, change it every 90 days, and use secure characters.”

The difference is huge. A clear policy drives action, while a confusing one stays unread.

Key Principles of Effective Security Policies

At TecnetOne, we recommend that your policies follow these principles:

1. Absolute clarity: use simple language, avoid unnecessary jargon.

1. Immediate applicability: rules must translate into daily, concrete actions.

1. Consistency: better a few clear rules than a 100-page manual no one reads.

1. User-focused: consider the employee’s experience and needs.

1. Regular updates: policies must evolve with new threats.

Also of interest: Wazuh for Regulatory Compliance

Examples of Clear Cybersecurity Policies

Here are practical examples you can adapt to your organization.

Password Policies

1. Use at least 12 characters, combining letters, numbers, and symbols.

1. Change your password every 3 months.

1. Never reuse personal and work passwords.

1. Do not share your password with anyone.

Why it works: simple, direct, and doesn’t require advanced knowledge.

Email Use

1. Be cautious with strange senders or emails with typos.

1. Don’t click links or open attachments unless you’re sure of the source.

1. Report suspicious emails immediately to IT.

Why it works: reduces phishing risks and promotes fast reporting.

Safe Internet Browsing

1. Only access trusted, official websites.

1. Avoid downloading unauthorized software.

1. Don’t use the company network for high-risk personal activities.

Why it works: encourages safe use without being overly restrictive.

Device Management

1. Lock your computer whenever you step away, even briefly.

1. Don’t connect unknown USB devices.

1. Use only company-approved equipment.

Why it works: creates good habits to protect against data leaks and malware.

WiFi Usage

1. Connect only to secure networks, ideally with the corporate VPN.

1. Never handle sensitive data over public networks without protection.

Why it works: easy rules to stay safe on insecure networks.

Updates and Patches

1. Always install system and software updates when prompted.

1. Don’t ignore security alerts from IT.

Why it works: reinforces the importance of staying updated, without technical overload.

Handling Confidential Information

1. Don’t share sensitive data by email unless approved encryption is used.

1. Store important files only in authorized systems.

1. Avoid sending confidential information through personal apps like WhatsApp.

Why it works: sets clear, practical rules for handling critical data.

Regulatory Compliance and the Most Sanctioned Sectors in Mexico

In Mexico, regulatory compliance is not optional: the National Institute for Transparency, Access to Information, and Protection of Personal Data (INAI) has imposed significant fines on companies that fail to comply with the Personal Data Protection Law. The sectors with the highest number of penalties are financial services and insurance, where handling sensitive customer information requires the highest security standards.

Other critical sectors have also been sanctioned, including healthcare, water, and public administration. In these cases, it’s not only about protecting citizens’ confidential data but also about ensuring the continuity of essential services. A data breach in these sectors not only exposes private information but can also directly affect people’s lives.

For companies, having clear and easy-to-apply cybersecurity policies is the first step to avoiding costly fines. The support of a Security Operations Center (SOC) is also crucial, as it helps proactively meet regulatory requirements by detecting incidents and mitigating risks before they become legal or financial problems.

And if you are a customer of any of these industries, you also need to stay vigilant. Understanding how financial institutions, insurers, hospitals, or public entities manage your sensitive information allows you to demand better practices and safeguard your own data. Information security is both a right and a shared responsibility.

How to Communicate Policies in Your Company

Writing policies isn’t enough—you must make sure people remember and use them. Best practices include:

1. Visual summaries: posters or infographics with key points.

1. Digital capsules: short reminders sent via email or intranet.

1. Brief talks: 15-minute sessions to reinforce the rules.

1. Simulations: phishing tests or practical drills to bring policies to life.

At TecnetOne, we believe policies should be part of daily work, not forgotten documents.

Read more: Regulatory Compliance with Pentesting: Avoid Legal Risks

Benefits of Clear Policies

Adopting simple policies brings big results:

1. Better compliance: people follow rules they understand.

1. Reduced risk: fewer incidents caused by human error.

1. Time savings: fewer security incidents mean fewer resources wasted.

1. Cultural impact: security becomes a shared responsibility.

The Role of Leadership

Policies only work if leaders set the example. If managers ignore the rules, employees will too.

As a leader, your role is to practice what you preach: lock your device, update your systems, report suspicious emails. This shows everyone that security is not optional but part of the culture.

Conclusion

Cybersecurity policies shouldn’t be endless documents full of jargon. They should be clear, practical rules that employees can follow every day.

At TecnetOne, we are convinced that the best way to protect your company is to empower employees with simple instructions that turn into lasting habits.

When reviewing your company’s policies, remember: what matters isn’t how long the document is—it’s whether everyone can apply the rules easily. Security depends on collective action, and that only happens when the rules are clear and straightforward.